Administrative Assistant
Company: PGK Services
Location: Pontiac
Posted on: June 22, 2022
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Job Description:
Job Summary
Provide professional, confidential, accurate and efficient support
services to the President & CEO and supporting staff
Essential Duties and Responsibilities
Produce accurate reports and presentations at a C-Suite level
including monthly business reports and quarterly Board of Director
presentations
Work proficiently in Microsoft Office 365 including MS Word, MS
Excel, MS PowerPoint, MS Outlook, and MS Teams
Ability to work in Adobe to create forms and process signature
requests
Calendar management for multiple executives over multiple
companies
Coordinate travel for executives including processing / renewing
travel documentation
Coordinate payment of company vehicle reserved parking spots
Create, submit, and maintain expense report for company credit card
and expense reports for executives
Coordinate high level meetings and events
Assist in companywide employee events
Work with staff on internal communications
Responsible for executive conference room scheduling at multiple
locations
Create agendas and take dictation / minutes and accurately. Provide
follow up to all action items.
Establish and maintain relationships internally and externally and
act as liaison for the President & CEO to internal and external
contacts
Establish and maintain a professional working relationship with
other groups in the company - Assistants, including the Chief
Administrative Officer.
Manage incoming phone calls for President & CEO
Handle mail and office / break supplies for executive staff,
including subscriptions
Develop and carry out an efficient documentation and filing
system
Review, approve, and assign codes for all new supplier adds into
the system
Handle executives' requests and queries appropriately
Education / Experience
Proven experience as an executive administrative assistant or
similar position
Excellent knowledge of MS Office
Proficiency in English; Spanish a plus
Exemplary planning and time management skills
High level verbal and written communications skills
Discretion and confidentiality
High School degree
Drug and Background Check Required
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Refer to Job Code 22-00032
PGK is an equal opportunity at will employer.
This job description in no way states or implies that these are the
only duties to be performed by the employee(s) incumbent in this
position. Employee(s) will be required to follow all job-related
instructions and to perform any other job-related duties requested
by an individual authorized to give instructions or assignments. A
review of this position has excluded the marginal functions of the
position that are incidental to the performance of fundamental job
duties. All duties and responsibilities are essential to job
functions and requirements and are subject to possible modification
to reasonably accommodate individuals with disabilities. To perform
this job successfully, the incumbent(s) will possess the skills,
aptitudes, and abilities to perform each duty proficiently. The
requirements listed in this document are the minimum levels of
knowledge, skills or abilities.
Applicants must be authorized to work in the United States for any
employer. No Sponsorship available for this position.
All offers of employment are contingent upon satisfactory results
of a background check & drug test.
Keywords: PGK Services, Pontiac , Administrative Assistant, Administration, Clerical , Pontiac, Michigan
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