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SAC SECRETARY (Office Automation) Temp NTE 1 Year MBE/MBMP

Company: Department Of The Treasury
Location: Pontiac
Posted on: May 27, 2023

Job Description:



A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

Vacancies will be filled in the following specialty areas: Criminal Investigation, Various Field Offices

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

* Provides receptionist services for the SAC's office. Receives telephone calls and visitors, screening those which can be handled without the supervisor's help. Answers substantive questions not requiring technical knowledge.
* Maintains office files, including those containing confidential employee relations materials. Locates and summarizes information from files and documents, recognizing which information is or is not relevant to the problem at hand.
* As confidential assistant, establishes and maintains the SAC's personal file of correspondence and documents concerning personnel actions for subordinates, including grievances and disciplinary actions, and other sensitive material.
* Receives and reads incoming correspondence and reports. Screens those items which can be handled personally and drafts replies to general inquiries not requiring a technical knowledge of the program. Forwards the rest to the supervisor or the staff. Maintains control records on incoming correspondence and action documents and notifies staff member when due date is near to ensure timely reply.
* Reads outgoing correspondence for accuracy of grammar, spelling, punctuation, and format, conformance with procedures and general policy, factual correctness, and adequacy of treatment. Calls the writer's attention to any conflict reflected in the file or any departure from policies and attempts to resolve conflict before matter is presented to supervisor.
* Helps supervisor's subordinates to implement supervisor's instructions concerning procedures. Explains reporting requirements and arranges with subordinate officials for the collection and submission of data. Assembles data into general reports of the total work of the office. Prepares a wide variety of recurring internal reports and documents from information obtained from the staff, files, and other sources.



Conditions of Employment


Visit the IRS SPD Library to access the position descriptions.

* Telework Eligible Positions: Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.
* The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.
* Obtain and use a Government-issued charge card for business-related travel.
* We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.
* The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed. The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.
* This is a Non Bargaining unit position.
* Tour of Duty: Day Shift-Start and stop times between 6:00am and 6:00pm.
* Alternative work schedule, staggered work hours or telework may be available.
* Relocation expenses - No
* Though many locations may be listed, you will be limited to a maximum of (5) location choices. Please consider each location carefully when applying. If you are selected for a position at one of your location selections, that location will become your official post of duty.
* Submit to a drug test prior to your appointment and random drug testing while you occupy the position.
* Drug Test with a negative result is required.
* This position is a temporary appointment NTE 1 Year, may be extended up to 5 years or may be made permanent without further competition.


You must meet the following requirements by the closing date of this announcement:


You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes: Screening and answering outline telephone calls and visitors to the office and determining which require personal attention; Preparing a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents; Establishing, organizing, and maintaining files of correspondence, manuals, and other related information; Reviewing correspondence, documentation, and reports for proper format, grammar, punctuation, and mathematical correctness; Gathering and assembling necessary supporting documentation from a wide variety of resources and extracting information from computer systems to prepare for reports; Providing advice, assistance and training to clerical support positions; Scheduling appointments, conferences, and/or travel, and assembling background material and preparing notes regarding topics to be discussed. Additionally, applicants must have a working knowledge of automation equipment with multiple software capabilities in order to create, manipulate, compute, report, retrieve, print and transmit data.


You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes: Screening calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention; Scheduling appointments and making commitments for the supervisor to attend meetings, luncheons, etc., without prior approval; Arranging travel and also conferences, and when required, recording and transcribing minutes; Reading all incoming correspondence, determining proper action, at times preparing answers before referring to the supervisor; Writing simple or complex non-technical correspondence; Reviewing outgoing correspondence, reports and other documents prepared by professional employees in the organization, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy; Briefing supervisor on important and office related facts, issues, and reports; Providing administrative support services; Instructing and assisting other secretaries on procedural matters such as the correct procedures to follow in preparing correspondence; and preparing correspondence for the supervisor's signature; Retrieving, gathering, and generating data, as well as using various word processing, spreadsheet, slides, and statistical data computer software applications in order to create, manipulate, compute, report, retrieve, print and transmit.


MEET TIME IN GRADE (TIG) REQUIREMENT: You must meet applicable TIG requirements to be considered eligible. To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to. Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.


TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".


You must meet the following requirements: Applicants must be a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors). Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for three years. We may verify proficiency skills of self-certified applicants by administering the appropriate performance test.

Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

For more information on qualifications please refer to OPM's Qualifications Standards.


For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here for Foreign Education Credentialing instructions.


Keywords: Department Of The Treasury, Pontiac , SAC SECRETARY (Office Automation) Temp NTE 1 Year MBE/MBMP, Administration, Clerical , Pontiac, Michigan

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